Purchasing and Accounting Assistant

GovSmart specializes in transforming how government agencies approach IT and tactical product procurement. With our expert strategies and streamlined procurement process, we’ve successfully delivered over $380 million in products in 2023 alone, and our total deliveries have exceeded $2 billion. This track record isn’t just a number—it’s a testament to our commitment to providing value and efficiency to our clients.

We are looking for a focused, flexible and detail-oriented professional to support both our Accounting and Purchasing teams. The Purchasing team is a crucial link in our sales life cycle, bringing life to the agreements we have worked to attain and the Accounting team is equally crucial, being our financial nerve center. The primary responsibility of the Purchasing and Accounting Assistant is to review contracts, place vendor orders, maintain positive relationships and provide great customer support to our customers. This is a fast-paced environment with high-volume email traffic, requiring a high level of focus, time management and organization.

Responsibilities:

Maintain excellent external and internal customer service
Assist with all aspects of the Purchasing department:
- Review contracts
- Place vendor orders
- Maintain recordkeeping system for the department
- RMAs
Assist with all aspects of the Accounting department:
- Enter financial transactions into our system
- Manipulate and analyze datasets
- Participate in quarterly and annual audits
- Process expenses and reimbursements
Ensure information flows in a timely and accurate manner:
- Track orders from placement to delivery
- Maintain status accurately within the system
Perform other duties as assigned

Required Knowledge, Skills and Abilities:

Ability to follow verbal and written instructions
Ability to learn purchasing procedures and policies
Ability to type 40 words per minute
Proficient with Microsoft Office Suite
Familiarity with fundamental bookkeeping procedures
Proficiency in mathematics and the ability to spot numerical errors
Excellent verbal and written communication
Ability to manage time and efficiently organize work
Strong attention to detail

Education and Experience:

High school diploma or equivalent required
At least two years of office experience preferred
Prior experience as an Accounting Assistant or Accounting Clerk preferred

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer

HUBZone Preference:

If you have been living in a HUBZone (Historically Underutilized Business Zone) for at least 6-months, please let us know when you apply, as it may significantly boost your chances of being hired. To see if you are in a HUBZone, click here.